PRIVACY POLICY Chinese-European Chamber of Commerce (CECC)

This Privacy Policy applies to all users of the CECC website (hereinafter referred to as 'this website, our website'). The Chinese-European Chamber of Commerce (CECC) is a private, non-profit organization supporting bilateral trade and cultural ties between China and Europe.

CECC processes your personal data in accordance with the applicable legislations, particularly:

• Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”);

Federal Act on Data Protection (Data Protection Act, FADP)

(hereinafter the “Applicable Laws”)

DATA PROTECTION NOTICE

This Data Protection Notice (“Notice”) sets out the basis which the Chinese-European Chamber of Commerce (CECC,“we”, “us”, or “our”) may collect, use, disclose or otherwise process personal data about you as a member, subscriber or participant at  CECC events, in accordance with the Applicable Laws .

This Notice applies to personal data in our possession or under our control, including personal data in the possession of organizations which we have engaged to collect, use, disclose or process personal data for our purposes.

Who is responsible for processing your data?

The following company is the data controller, i.e., the party that is primarily responsible to ensure compliance with data protection laws:

PERSONAL DATA

1 “personal data” means data, whether true or not, about a customer who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.

2. Depending on the nature of your interaction with us, some examples of personal data which we may collect from you include your name, contact information such as your address, email address or telephone number, nationality, gender, date of birth, marital status, photographs and other audio-visual information, employment information and financial information such as credit card numbers, debit card numbers or bank account information.

3. Other terms used in this Notice shall have the meanings given to them in the GDPR (where the context so permits).

COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA

4. We generally do not collect your personal data unless (a) it is provided to us voluntarily by you directly or via a third party who has been duly authorized by you to disclose your personal data to us (your “authorized representative”) after (i) you (or your authorized representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorized representative) have provided written consent to the collection and usage of your personal data for those purposes, or (b) collection and use of personal data without consent is permitted or required by the GDPR or other laws. We shall seek your consent before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorized by law).

5. We may collect and use your personal data for any or all of the following purposes:

1. to provide our services, including inviting you to and organizing events, providing news and updates and reports about events, sending you any printed publications, providing general news and information about business opportunities that we think will interest you;
   
2. verifying your identity;
   
3. to facilitate communication, networking and business opportunities for and between you and other members, participates or users of the Chamber;
   
4. to provide you with information about business opportunities that may be of interest to you and to introduce you to other organizations;
   
5. responding to, handling, and processing queries, requests, applications, complaints, and feedback from you;
   
6. to process the registration and maintenance of your account
   
7. to personalize the way in which our website and services are presented to you, including to ensure that content of our website and services are presented in the most effective manner for you and for your device;
   
8. to analyze your use of our services;
   
9. to carry out our obligations arising from any contracts entered into between you and us;
   
10. to investigate any breach of our Terms and Conditions by or relating to you;
    
11. to allow you to participate in interactive features of our website; and
    
12. to notify you about changes at the CECC；
    
13. complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;
    
14. any other purposes for which you have provided the information;
    

6. We may disclose your personal data:

1. where such disclosure is required for performing obligations in the course of or in connection with our provision of the goods or services requested by you; or
   
2. to other users, members, participants and selected third parties of CECC to facilitate communication, networking and business opportunities; or
   
3. to third party service providers, agents and other organizations we have engaged to perform any of the functions listed in clause 5 above for us.
   

7. The purposes listed in the above clauses may continue to apply even in situations where your relationship with us has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract with you).

WITHDRAWING YOUR CONSENT

8. The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below.

9. Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process your request within ten (10) business days of receiving it.

10. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.

ACCESS TO AND CORRECTION OF PERSONAL DATA

11. If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold about you, you may submit your request in writing or via email to our Data Protection Officer at the contact details provided below.

12. Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.

13. We will respond to your request as soon as reasonably possible. Should we not be able to respond to your request within thirty (30) days after receiving your request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the GDPR)

PROTECTION OF PERSONAL DATA

14. To safeguard your personal data from unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus protection, encryption and the use of privacy filters to secure all storage and transmission of personal data by us, and disclosing personal data both internally and to our authorized third party service providers and agents only on a need-to-know basis.

15. We process and store personal data mainly in the European Economic Area (EEA), specifically in Germany. Depending on the circumstances personal data may potentially be processed in any country in the world, for instance through subcontractors of our service providers or in proceedings before foreign courts or authorities. In the course of our activities for clients, your personal data may also end up in any country in the world.

If a recipient is located in a country without adequate data protection, we contractually obligate the recipient to comply with an adequate level of data protection (for this purpose, we use the revised standard contractual clauses of the European Commission, which can be accessed via https://eur-lex.europa.eu/eli/..., if necessary with the required adaptations for Switzerland), insofar as the recipient is not already subject to a legally recognized set of rules to ensure data protection. We may also disclose personal data to a country without adequate data protection without entering into a separate contract for this purpose if we can rely on an exception clause. An exception may apply in particular in the case of legal proceedings abroad, but also in cases of overriding public interests or if the performance of a contract that is in your interest requires such disclosure (e.g., if we disclose data to our correspondent law firms), if you have consented, or if it is not possible to obtain your consent within a reasonable period of time and the disclosure is necessary to protect your life or physical integrity or that of a third party, or if it concerns data made publicly available by you, the processing of which you have not objected to. We may also rely on the exception for data from a register provided for by law (e.g., commercial register) to which we have been legitimately granted access.

 
16. How long is personal data stored?

Cookies: For more information on our cookies policy (type, duration, objection procedures), see below.

Logging System: This data is stored for one year.

Contact Form: This data is stored for one year.

Newsletter: This data is stored as long as the data subject does not unsubscribe.

Exercising Rights: This data is stored for the remainder of the year from the time of the request, plus two additional years.

COOKIES POLICY

17. Cookies are small text files that are downloaded to your device by visiting the CECC’S website or opening our marketing related emails (such as newsletters or invitations to events).Third-party service providers such as Google may track your use of our website, combine this information with information from other websites you have visited (and which they also track) and use such combined information for their own purposes. If you have registered with the respective service providers, they may be able to identify you. In these instances, their processing of your Personal Data will be governed by their privacy policies (to see how Google uses your Personal Data when you use our website, please refer here[1]).You may change your browser settings to delete and block cookies (or to deactivate Google Analytics alternatively download and install the browser add-on from Google available here[2]).

EFFECT OF NOTICE AND CHANGES TO NOTICE

18. This Notice applies in conjunction with any other notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your personal data by us.

19. We may revise this Notice from time to time without any prior notice. Your continued use of our services constitutes your acknowledgement and acceptance of such changes.

[1] How Google uses information from sites or apps that use our services – Privacy & Terms – Google

[2] Google Analytics Opt-out Browser Add-on Download Page